Keogh Consulting has more than 40 years of experience across multiple geographies and industry sectors. With offices in Brisbane and Perth, we specialise in leadership and business transformation consulting, partnering with organisations to effectively manage the human side of change.
Our Purpose
We unlock human potential to create flourishing, high performing organisations
Our Vision
Consultancy of choice, supporting organisations to build a sustainable future with people at heart.
We help businesses maximise the potential of their people and deliver bottom-line results. Whether businesses want to develop or refresh their strategy, elevate the performance of the Executive Team, transform their culture, develop high performance teams, or lift the capability of their leaders; we will work with our clients to make the impactful changes they need to succeed.
We have some exciting projects on the go and are seeking a part-time Executive Assistant in Perth.
In this role you will support our CEO, Consultants, our business, and our clients to achieve all planned project outcomes in a timely, effective, and efficient manner. You will work closely with our EA in Brisbane. You are the glue that holds our office and team together.
The support that you will provide to the CEO and team includes, but is not limited to:
CEO / EGM Consulting East Coast
- Diary management.
- Travel booking support.
Financial Support
- Accounts payable processing.
- Client billing.
- Expenses reconciliation.
- Asset management.
- Assist with Management Reporting.
- Working with CFO to complete tasks to manage operating systems.
General Administration
- Assist Consultants in managing project work against budget, including reporting.
- Ownership of our scheduling and timekeeping system, which will include scheduling signed and forecasted work, and reporting against logged and scheduled time.
- Coordinate upkeep of office, including maintaining facilities, stationary, office supplies and mail.
- Maintain and update our website.
- Set up signed jobs across our systems.
- Work collaboratively to facilitate diary management and scheduling for consultants (as and when required).
- Update key client details and prospect information in the CRM system.
- Maintain and suggest updates and improvements to current office systems and processes.
- Co-ordinate induction for new starters and Associates, including sourcing of relevant resources such as laptops, mobile phones, desks.
- Support the implementation and monitoring of Keogh’s Strategic Plan.
- Explore and deploy technology to create efficiencies for the team in how they work.
Workshop and Client Support
- Provide support for workshop preparation, including co-ordination of venues, equipment, development and printing of collateral.
- Attend workshops where required, and produce post-workshop outputs.
- Assist in deployment of diagnostic tools for consultants.
- Preparation of coaching journals for coaching assignments.
- Support Consultants in the development of client deliverables (as and when required).
Marketing and business development
- Co-ordinate marketing events.
- Co-ordinate videography / photography for clients / Keogh team where required e.g., new starters or client testimonials.
- Assist in the development and ongoing maintenance of business development support material.
- Support the development and quality assurance of proposals.
Virtual Program Delivery
- Take on a moderator or producer role to support Consultants during online workshops.
- Troubleshoot and resolve basic technical issues during online workshop delivery.
- Be proficient in common videoconference platforms like Teams, Zoom, WebEx at an intermediate level, be open to learning new software and upskilling Keogh team on using them.
To be successful in this role, you must:
- Have at least 5 years’ experience in a senior administrative role, supporting a busy team of
- consultants with a diverse client base.
- Show outstanding interpersonal and written oral communication skills.
- Be highly competent in Microsoft Office Suite, including SharePoint and MS-Teams
- Experience with Canva and WordPress will be highly desirable
- Show demonstrated capacity to multi-task and prioritise workload to deliver project and business outcomes.
- Be able to work unsupervised and have high organisational skills.
- Have demonstrated experiencing in developing and sustaining internal and external relationships.
- Show a knack for resolving problems and creating solutions.
- Have project co-ordination skills and an eye for detail.
- Demonstrate behaviours that reflect our values.
- Be a team player.
- Have a valid driver’s licence.
- Awareness and understanding of appropriate professional presentation.
Applications close Friday 22nd August
Familiarity in using an online delivery platform such as WebEx and Zoom is highly desirable, as is having worked in a small business / consultancy environment. Accounting / bookkeeping experience is also highly desirable.
** To apply for this role, you must have Australian Permanent Residency. **
Keogh is an equal opportunity employer. We are committed to diversity and inclusion and welcome applications from people of all backgrounds. We support a hybrid working model, with our team spending the majority of their time in the office (when it is safe to do so).
As our clients are located throughout Australia and overseas, to satisfactorily undertake this role, you may be required to travel domestically and internationally (when considered safe).